Privacy Policy
This policy explains what personal information the Studio collects, why it is used and the choices available to you.
Last updated
[Month DD, YYYY]
Data controller
[Legal business name]
[Registered address]
[Privacy email]
1. About this policy
This Privacy Policy explains how [Legal business name] (“the Studio”, “we”, “us” or “our”) collects, uses and protects personal information when you visit [website URL], contact us, subscribe to updates, apply for a role or work with us. Replace the bracketed details and remove any section that does not reflect your actual practices before publishing.
2. Information we collect
Information you provide directly may include your name, email address, telephone number, organisation, project details, enquiry content, correspondence, billing information, portfolio or CV, and any other information you choose to share with us.
When you use our website, we may also receive technical information such as your IP address, browser and device type, approximate location, pages viewed, referral source and cookie identifiers. Include this paragraph only if your website or analytics tools actually collect this information.
3. How we use personal information
We may use personal information to respond to enquiries, prepare proposals, enter into and perform contracts, deliver architectural or consultancy services, manage projects and client relationships, process payments, maintain business records, recruit team members, protect our website and comply with legal obligations.
Depending on the context, our legal basis may be your consent, steps taken at your request before entering a contract, performance of a contract, compliance with a legal obligation, or our legitimate interests in operating and improving the Studio. Marketing messages should only be sent where permitted by law, and you can unsubscribe at any time.
4. Who we share information with
We may share information with trusted service providers that support hosting, email, file storage, analytics, accounting, payments or project delivery; with professional advisers and project consultants; with public authorities where required by law; or in connection with a business reorganisation. Providers should only process information on documented instructions and with appropriate safeguards. We do not sell personal information.
5. Cookies and analytics
Our website may use essential cookies needed for it to function and, where enabled, optional analytics or preference cookies. Non-essential cookies should not be placed without the consent required in the visitor’s jurisdiction. List the tools you actually use, explain their purpose and retention period, and link this section to your Cookie Policy and consent settings.
6. International transfers
Some providers may process information outside your country. Where data protection law requires it, we will use an approved transfer mechanism, such as an adequacy decision or standard contractual clauses, together with any additional safeguards considered necessary.
7. How long we keep information
We keep personal information only for as long as needed for the purpose for which it was collected, including to meet contractual, professional, insurance, tax and other legal requirements. Set and document retention periods that match your records and service providers, then securely delete or anonymise information when it is no longer required.
8. Your rights
Depending on where you live, you may have rights to request access to your personal information, correct inaccurate information, request deletion or restriction, object to certain processing, receive portable data, and withdraw consent without affecting earlier lawful processing. You may also complain to your local data protection authority. Contact us using the details below to exercise a right; we may need to verify your identity first.
9. Security
We use reasonable technical and organisational measures designed to protect personal information against accidental loss, misuse, unauthorised access, alteration or disclosure. No online service is completely secure, so review this statement against the safeguards you actually maintain.
10. Third-party links
Our website may link to websites or services operated by others. Their privacy practices are governed by their own notices, and we encourage you to review them before providing personal information.
11. Changes to this policy
We may update this policy when our services, suppliers or legal obligations change. The latest version will appear on this page with a revised date. If a change materially affects how we use personal information, we will provide additional notice where appropriate.
12. Contact
Questions, requests or complaints about this policy can be sent to [privacy email] or [postal address]. Add the name and contact details of your data protection officer or representative here if one is required.